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Why Cyber-Attacks Commonly Attack SMBs

Why Cyber-Attacks Commonly Attack SMBs

Jun 6, 2011 |

Many small and medium-sized businesses have the misconception that they are safe from cyber-attacks because of the lesser profits cyber-thieves can make from them. But recent studies show that hackers are now starting to exploit the less strict and intricate security protocols of SMBs. There is a misconception among many SMBs that they are small targets for would-be cyber-attacks. “We’re too small a company to be of any worth” is the mindset of many. However, there is an ongoing trend in which smaller companies actually find themselves victims of the most elaborate and vicious cyber-attacks. Why? Security experts are discovering that SMBs tend to have less or inferior security protocols in place to counter cyber-attacks. While this was of little consequence in the past, cyber criminals are now starting to take notice of the fact, and are exploiting it to their advantage. And it’s profitable too – an attack on one SMB might not amount to as much as a larger organization, but given the greater ease through which hackers can attack smaller businesses, they more than make up for the difference in the volume of companies they target. According to several news reports, these cyber-thieves can make off with as much as $70 million. The more unfortunate fact is that smaller companies are less able to counteract the effects of losses from cyber-attacks. This is why you should stay one step ahead of cyber-thieves by updating your security systems. Short term or long term, it’s a practical solution to keep information and data safe, and your operations stable. Give us a call today – we can help.

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Use Google Chrome as Your Default PDF Viewer

Use Google Chrome as Your Default PDF Viewer

Jun 3, 2011 |

Many users download Adobe Acrobat Reader to open PDF Documents, but it can be slow to start up and load a file. However, you can use Chrome as your default PDF viewer. It’s really fast and unlike other free PDF viewers it’s a breeze to set up and use. Simply open Google Chrome and type chrome://plugins in the address field. Make sure “Chrome PDF Viewer” is enabled in the list of plugins. Next, right-click on any PDF file and choose “Open With” and navigate to the “Choose Program” link. Select Google Chrome in the list of applications provided, making sure to check the “Always use the selected program to open this kind of file” checkbox. Finally, click on Open. The next time you open a PDF document it will open in Google Chrome.

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Beware: Hackers Exploit Loopholes in Public Wi-Fi

Beware: Hackers Exploit Loopholes in Public Wi-Fi

Jun 1, 2011 |

Public Wi-Fi is all well and good, but its very nature makes it easy to exploit and allow hackers access into your system – unless you have the proper security protocols in place. These days, Wi-Fi is everywhere. Airports, coffee shops, train and bus stations, malls – almost every public place you can think offers Wi-Fi connectivity. Being connected to the internet has evolved from luxury to necessity, and whether it’s for personal or business reasons people are online as much as possible. This is all well and good, except when you consider that hackers have started to extend their playing field to public Wi-Fi networks. With the volume of sensitive information such as passwords and financial transactions, it’s inevitable that crooks and fraudsters move to public networks where there is more potential to illegally farm large chunks of information. Two things are important about this emerging trend. First, it’s the very nature of public networks that makes them vulnerable to attack. Second, hacking has become much easier these days, with very simple hacking programs such as Firesheep easily downloadable from the web. However, the solution is simple as well: have the proper security protocols on your smartphone or laptop. It’s unfortunate that many people neglect to recognize the importance of such policies, and only have minimal security (if any at all) to guard against attacks. But as long as you have the proper protocols in place, you can stay connected – even through public Wi-Fi – without fear of hacking or any sort of intrusion into your system. If you want to know more about keeping your portable devices safe from attacks, please feel free to contact us. We’ll be glad to explain the issue in more detail and draw up a solution customized to fit your needs.

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Can You Get Your Data Back from the Cloud when You Need It?

Can You Get Your Data Back from the Cloud when You Need It?

May 30, 2011 |

While the cloud can be a good place to store data and backups, you need to make sure you can quickly get it when you need it. Restoring data is a critical component of any disaster recovery planning initiative. In case of a disaster or unforeseen occurrence that requires you to recover your data, you need to ensure that you can bring it back online within a time frame that meets your business needs. A few weeks ago, Amazon suffered several days of outage in its EC2 and RDS service, bringing down dozens if not hundreds of services along with it — including such high-profile sites as Reddit, Heroku, Foursquare, Quora, and many others. Although the cause of that outage has been analyzed extensively in many forums, the discussion is interesting and relevant because it brings attention to the lesson that wherever or whomever you entrust your data to—be it in the “cloud” or to a big company like Amazon — it pays to be smart about how you manage your data, especially if it’s critical to your business. Understand your options. When someone else is managing your data, it’s easy to leave the details to them. However, making sure that you at least have some understanding of what your options are in what different service providers can offer you will pay dividends later if something goes wrong, since you’ll be better equipped to make an informed decision on the spot. Things you should look at include: Who is the service provider? What is their history? Who is behind them? What is their track record? Where do they store your data? Do they own the servers where your data is stored or do they rely on someone else? Is your data stored within the local area (i.e., a drive away) or is it distributed all over the map? Do they provide a mirror of your data within your own server, or is everything in their data centers? What measures do they employ to make sure your data is safe? What methods do they employ to ensure you can get to your data when you need it? Do they provide service level assurances or guarantees to back up their claims? These are just some of the basic questions you should be asking of your service provider. Do a test drive. Often you will not know exactly how a service works until the rubber hits the road, so to speak. Ask your service provider for a demo or a trial period. Test how fast it is to back up your data, but more importantly how fast you can bring it back when you need it. This is especially important if you’re talking about gigabytes of data. Understand that doing backups in the cloud can be hampered by your bandwidth and many other components of your system and theirs. Don’t put all your eggs in one basket. Some service providers give users the option of storing data in multiple sites, to ensure that your data is safe if one site goes down. But why rely on just one service provider when you can get the services of multiple providers instead? Or perhaps better yet, why not manage some of your data on your own? While it may be complex and costly to reproduce what many service providers can provide today, it is relatively easy to set up a simple system to keep at least some of your really, really important data locally by using an unused computer or a relatively cheap, network-attached storage device or secondary/removable drive that you can buy at your local store. Create a plan and write it down . Unforeseen occurrences can and will happen — not only from your side but from your service provider’s as well. When they do happen, you will need to have a contingency plan ready, often referred to as a Business Continuity Plan. Make sure to document your plan in writing, and communicate it to everyone in your organization so they will know what to do in case disaster strikes. With its promise of unprecedented efficiency, reliability, scalability, and cost savings, cloud computing and storing your data in the cloud is the topic du jour these days. However, it’s sometimes easy to overlook the basic due diligence that’s necessary regardless of how or where your data is stored. Ultimately, it is your business on the line—and being prudent and proactive about how your data is stored, managed, and (most importantly) recovered in times of need will save you much grief when you actually need it.

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Using/Disabling the Window Snap Feature in Windows 7

Using/Disabling the Window Snap Feature in Windows 7

May 27, 2011 |

When Windows 7 was released, it introduced a new feature called Snap — which allows users to easily resize windows when they are dragged to the edges of the screen. Depending on where the window is dragged, it expands vertically, takes up the entire screen, or arranges itself side-by-side with another open window. If you find this feature more annoying than helpful, you can disable it in the “Ease of Access Center” in the Windows Control Panel. Click on the “Change how your mouse works” link, scroll down to the “Make it easier to manage windows” section, then check the box labeled “Prevent windows from being automatically arranged when moved to the edge of the screen.”

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Cyber-Thieves Exploit Online Banking Weaknesses

Cyber-Thieves Exploit Online Banking Weaknesses

May 24, 2011 |

A recent attack by cyber-criminals has highlighted the need for many SMBs to re-evaluate the security protocols between themselves and their bank. Hackers exploit weaknesses in such systems, and when successful, can siphon tens of thousands of dollars from your accounts. In a recent attack, cyber-thieves managed to get away with $63,000 after they exploited vulnerabilities in the online payroll system of a small business with its bank. First, the crooks managed to infiltrate the company’s system through a piece of malware called the Zeus Trojan. This gave them access to the company’s data, including the password and username used in transacting with the company’s bank. The thieves then created several new ghost employees and created payroll accounts for them, which they sent to the bank and authenticated using the company controller’s username and password. And to cover their tracks, the hackers erased the confirmation emails regarding the transaction. This incident highlights the need for better security systems in both the business and their bank – as security experts cite online banking transactions as one of the favorite targets of cyber-criminals. Cyber-attacks such as this one exploit weaknesses in many existing systems that rely on very simple and automated authentication procedures to confirm transactions. A direct threat to your business finances is not something to be taken lightly. You not only need to review your current online banking system, but also the current security protocols you have installed, since hackers and cyber-criminals are constantly updating Trojans and other malware to adapt to changing IT protection systems. We encourage you to have us take a look at the systems you have in place to determine if you are at risk for attacks like these. Please do not hesitate to contact us and we will be happy to draw up custom security solutions that address your specific needs. References: Sold a Lemon in Internet Banking Cybercrooks Drive Away With $63,000 from Car Dealership

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IT Support—It’s Really Business Support

IT Support—It’s Really Business Support

May 23, 2011 |

Are you investing in IT to win — or just to keep up? Many, if not most, companies use IT as a tool, and in doing so they tend to focus on its cost. A better approach is to consider it a strategic asset. Doing so can differentiate your company and increase your profits. Differentiate your company and increase your profits — with IT It’s easy to think of IT as a tool that comes with a cost — but doing so is a big mistake. That’s because IT, when used properly, can be a strategic asset. It can make your information more accurate, improve your employees’ response time, and even differentiate your company in the marketplace. To make IT a strategic asset as opposed to a tool, it needs to add value. To determine where to make improvement, you’ll want to look at your value chain, which includes all the activities your business performs, and ask which ones earn profits. For example, if you’re a manufacturer, better IT could result in more efficient supply purchasing. If you’re a retailer, better IT could result in fewer units needing after-sales service and repair. Focus on improving IT in those areas and you’ll likely improve profits. An added benefit of this exercise: The use of IT in a new way may create even more opportunities for your company. For example, the Internet allowed Apple to invent iTunes, and now mp3 downloads have overtaken CD sales. Even small businesses can experience this. Case in point: The invention of iTunes has given many startup software companies a distribution channel for apps that otherwise may not have been invented. But the idea doesn’t have to be visionary in this way: YourLittleFilm.com, a small business that creates custom short films, used customer relationship management (CRM) software to help follow up on business leads , and got a 10 percent response rate. How and where you add value with IT developments will depend on your business model. There is little point, for example, in automating production if your customers cherish hand-made products. However, you might find that investing in a CRM system might give you a more efficient way to track your customers’ preferences and provide them with a more personalized service. Using your IT as a strategic asset gives you tools to manage clients worldwide, increases your visibility, and lets you compete with much larger players. Contact us to find out how you can use technology to gain an edge.

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Handy Google Chrome Commands

Handy Google Chrome Commands

May 20, 2011 |

Google’s Chrome browser has special commands that can show you basic browser settings and info from within the browser’s main window. This can be helpful since it presents browser information in one neat page that can easily be searched. For example, to view bookmarks, type “chrome://bookmarks” in the search or URL box. To view downloads, type “chrome://downloads”, and to view your history, type “chrome://history”.

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Why not buy Macs and PCs for your Office?

Why not buy Macs and PCs for your Office?

May 18, 2011 |

We are seeing Macs and PCs together in more and more offices. Here are some tips to make sure these devices can get along with each other — whether it be sharing files between the two systems, sharing printers, having them talk to each other on the same network, and even running apps on both systems. Unlike a few years ago when Microsoft’s Windows operating system virtually dominated office desktops everywhere, today we are increasingly seeing the use of other operating systems in the office. Typically these other systems are some model of Apple’s Macintosh running its own operating system called the OS X. The OS X, known for its sleek graphics, great multimedia handling capabilities, and easy-to-learn user interface, has gained favor among many users and businesses. Sometimes, however, problems arise when having to use different systems in the same office or network environment. Here are some tips to eliminate common issues your users might face when working with others on a different system: File Sharing . There was a time when transferring files between a Mac and a PC was a painful process requiring understanding different file system structures, resource forks, file name limits, and other such nonsense. Thankfully those days are over. Many Mac applications today can open files created on a PC and vice versa — such as office documents, images, video, and more. Getting files from one system to another is also easy as you can transfer via a removable drive. Both systems should recognize the file system on the drive — especially if it was formatted using Window’s file system (doing it the other way around might be a bit more difficult). OS X “Leopard” Macs can also read or write to drives that have been formatted using a special format from Microsoft called NTFS, and other freely downloadable utilities can also help. If this sounds like too much work to understand, you can also simply burn a CD or email files from one system to another — or better yet, set up a network for file sharing. Making Macs and PCs talk on the same network . If you’re a little more tech savvy, you can connect your Macs to your PCs directly or via a network. Typically this requires a network cable connected to both devices and having network sharing turned on. Enabling network sharing is outside the scope of this tip, but many online resources are available to help you connect a PC to a Mac or a Mac to a PC. Running the same desktop applications on both a Mac and a PC . For really advanced users, did you know that you can run Windows on a Mac or OS X on a PC? The former is bit easier and more common, thanks to techniques such as dual booting or virtualization. In dual booting (what Apple calls “Boot Camp”), you essentially install both operating systems on a Mac and on power up, you can choose which operating system to boot. Virtualization on the other hand is way slicker as you can run both operating systems at the same time. In virtualization, you boot Windows in a window within OS X, allowing you to effectively run Windows applications on a Mac. There are also many commercial applications that can help with this. The future: Cloud Applications. As we all start to access more cloud-based applications, the operating system you use is no longer as critical. As long as your systems have an Internet connection and a browser, then you can use different systems and it doesn’t matter what operating system or hardware is being used. So running both Macs and PCs in the same office is not necessarily a bad thing, as it has been in the past. Dozens of options exist today to make the situation manageable, if not downright easy. If you need help, don’t worry — we’re here to assist. Call us today to find out how you can get Macs and PCs to work together for your business today.

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